Big Air HVAC · Operations

End-of-Day Job Hygiene

A nightly read on what each tech wrapped up — and what slipped — cross-checked against the ForceFleet vans.

Runs7:00pm ET nightly
LatestFriday, May 29
DeliveryHCP text, as Megan
Crew liveMon Jun 1

Latest digest

More: 2026-05-292026-05-28

What gets checked

Technician text — their day, 2-day window

  • Job not closed out
  • Invoice not sent
  • No photos uploaded
  • No start / "On My Way" time logged
  • Empty job description
  • Estimate created but not sent phase 2
  • + day summary: jobs, dollars billed, hours

Owner text — ops & integrity

  • $0 / callback jobs
  • No line items
  • Same-day cancellations
  • Time gap >30 min: HCP vs GPS on-site
  • Couldn't-verify (no tracked van)
  • Drive vs on-site hours per tech
  • Scorecard: miles, speeding, harsh, idle, score
  • Unresolved >2 days, escalated phase 2

Data & rules

HousecallPro
Jobs, status, work timestamps, assigned tech, invoices — live API.Photos read through a logged-in session (the official API has none).
Geocoding
Reuses the scheduler's Google-backed address cache, with a fallback.
ForceFleet GPS
Per-van trips give arrival, on-site dwell, drive time, miles, and a driving scorecard.Each jobsite is matched to whichever van was actually there — techs swap vehicles.
Thresholds
On-site match within 250m · flag HCP-vs-GPS gaps over 30 min · nag techs only on the last 2 days, older items roll to the owner.

Vans & delivery

Van → tech (live)

TechVanID
William CottonWilliam's Van6ad179ac
Nick GarganoShitty Express9b8f1633
Parker TrombleyHighroof Van3b430f24
Damian PrestonChevrolet Express 20174c963a79

Texted privately, as Megan

PersonStatus
William Cottonready
Nick Garganoready
Parker Trombleyready
Damian Prestonready
Joseph (owner)ready

All four techs wired. Crew texts begin Monday, June 1 at 7pm ET; the owner digest runs nightly now. The Shitty Express reports position but logs no trips, so Nick's on-site time can't be GPS-verified until that device is fixed.

Recent sends

DateRecipientResultNote
2026-05-29Joseph (owner)sent